INSTRUCTIONS FOR ABSTRACT PREPARATION
1. Authors of research papers who wish to have their abstracts considered for inclusion in the scientific programs must submit their abstract electronically via the meeting website having regard to the closing dates in the Call for Abstracts and on the Abstract submission site. In order to ensure a timely release of the programme, abstracts submitted after the closing date of 28th February 2017 will not be considered. Abstract submission for oral presentations has closed.
We WILL consider POSTER abstracts ONLY up until 31st March 2017.
2. The detailed formatting instructions below must be followed.
3. The title should be brief and explicit.
4. Research papers should follow the format - Purpose, Methodology, Results, Conclusion.
5. Including title, authors (full given first name and family name) and institution, the abstract must not exceed 520 words. In MS Word, this count can be determined from the 'Tools menu'. Any references or acknowledgments must also be included in this allowance. If you exceed this limit the software will NOT allow submission.
6. Presentations will only have electronic PowerPoint support. Instructions will be available in the correspondence sent to all successful authors.
7. The acceptance, timing, presentation and discussion of all papers and posters is at the discretion of the Scientific Programme Committee. Notification of the timing of presentations will appear in correspondence sent to all successful authors.
8. Tables, diagrams, graphs, etc. CANNOT be accepted in the abstract submission. Include these in your presentation.
9. Please format & submit your abstract according to the below instructions.
10. AUTHORS MUST BE REGISTRANTS AT THE MEETING FOR THEIR ABSTRACT TO APPEAR IN THE PUBLICATIONS. YOU MUST BE FULLY REGISTERED AND PAID BY 31ST MARCH 2017. We DO NOT publish abstracts from unregistered authors!
TEXT FORMATTING
- Manuscripts should be submitted in Word.
- Use a normal, plain font (e.g., 10-point arial) for text.
- Use italics for emphasis.
- Do not use field functions.
- Please turn OFF your track changes!
- DO NOT JUSTIFY the text
- Use tab stops or other commands for indents, not the space bar.
- Save your file in docx format (Word 2007 or higher) or doc format (older Word versions).
- Please use no more than three levels of displayed headings.
- Abbreviations should be defined at first mention and used consistently thereafter.
- Acknowledgments of people, grants, funds, etc. should be placed in a separate section before the reference list. The names of funding organizations should be written in full.
- Please always use internationally accepted signs and symbols for units, SI units.
- Nomenclature for mutations must follow HGVS guidelines: http://www.hgvs.org/mutnomen/
- Nomenclature for genes must follow HGNC guidelines: http://www.genenames.org/
- Citation- Reference citations in the text should be identified by numbers in square brackets. Some examples:
1. Negotiation research spans many disciplines [3].
2. This effect has been widely studied [1-3, 7].
Reference list - The list of references should only include works that are cited in the text and that have been published or accepted for publication. Personal communications and unpublished works should only be mentioned in the text. The entries in the list should be numbered consecutively.
Journal article - Gamelin FX, Baquet G, Berthoin S, Thevenet D, Nourry C, Nottin S, Bosquet L (2009) Effect of high intensity intermittent training on heart rate variability in prepubescent children. Eur J Appl Physiol 105:731-738. doi: 10.1007/s00421-008-0955-8
Ideally, the names of all authors should be provided, but the usage of “et al” in long author lists will also be accepted:
Smith J, Jones M Jr, Houghton L et al (1999) Future of health insurance. N Engl J Med 965:325-329
Article by DOI - Slifka MK, Whitton JL (2000) Clinical implications of dysregulated cytokine production. J Mol Med. doi:10.1007/s001090000086
Book - South J, Blass B (2001) The future of modern genomics. Blackwell, London
Book chapter - Brown B, Aaron M (2001) The politics of nature. In: Smith J (ed) The rise of modern genomics, 3rd edn. Wiley, New York, pp 230-257
Online document - Cartwright J (2007) Big stars have weather too. IOP Publishing PhysicsWeb. http://physicsweb.org/articles/news/11/6/16/1. Accessed 26 June 2000
4 STEPS TO SUCESSFUL ABSTRACT SUBMISSION
PLEASE READ THIS!
1. Biography field - if you do not wish to submit a 50 word biography, just type anything such as "aaa" into this field to bypass the step, as we don't need it and we can't get rid of it!.
2. Type of Submission - There are 3 choices in this field. Please choose:
Keynote speaker - ONLY if you have been officially INVITED to speak at the meeting so this does not apply to most of you.
Workshop - if you are submitting your abstract for review for oral presentation.
Poster - if you are submitting your abstract for a poster only.
3. Number of Authors - Include all authors in your submitted abstract. To circumvent the system that requires you type in information for all authors during the submission process (this is tedious and we don't need it), please just type in the presenting author information as the submitter. This will save you a lot of unneccesary typing.
4. Please upload your submission as a text document (eg. MS Word) as per the formatting instructions. Please NAME THE ABSTRACT according to the presenting author surname followed by first name initial e.g. Aymeric Picaud's abstract would be named picaudA.doc. Abstracts saved with titles such as “abstract.doc”, “santiagoabstract.doc”, "mutationdetectionabstract" etc. will not be accepted. If you have more than one abstract name them picaudA1 picaudA2 and so on.
VERY IMPORTANT NOTE
The submitting author of an abstract will ALWAYS receive an automated email confirmation of receipt of the abstract into the submission site. If you do not receive an email confirmation within 24 hours it may mean the abstract has not been received. In this circumstance, please email Ms Rania Horaitis, conference secretariat (rania at meeting-makers.com or info at meeting-makers.com) to determine why an email confirmation has not been received.
Authors who email Rania weeks or months after the closing date to say they did not receive a notification and their abstract cannot be located should not expect their abstract to be accepted!
