Terms and Conditions

SUMMIT PASS PRICES

Click here for available summit passes and pricing.

NOTE:
^ Proof of student status is required to purchase a student pass, you will be asked to upload a photo of your student ID card at time of registration.
^^ Early bird passes are available until 11:59pm on Sunday, 30 April 2023. To qualify for early bird pricing your summit registration pass must be purchased and paid for in full prior.
^^^ Regular passes are effective from Monday, 1 May 2023.

FEES AND CHARGES
The following fees and charges apply to all registrations.

• Summit pass, as selected
• Booking fee of $5.50 applies to each ticket purchased
• All credit card payments incur a merchant fee of 3%

CURRENCY AND TAX
All summit registration fees are quoted in Australian dollars (AUD), 10% GST is included.


PAYMENT
All prices are in Australian dollars (AUD) and include GST. Summit passes must be paid by credit card (Visa, MasterCard or AMEX) during the online summit registration process. All credit card transactions incur a 3% merchant fee.

Please note that summit passes are only confirmed upon receipt of payment.


TAX INVOICE
A tax invoice is provided for all registrations, you can download your tax invoice by using the link within your confirmation of registration email.

Should you require a tax invoice for each attendee please ensure you register each attendee separately.


CANCELLATION
Cancellations must be received in writing to the summit secretariat in accordance with the following schedule:

• 1 February to 30 April 2023 | 100% refund
• 1 May to 30 June 2023 | 50% refund
• 1 July to 14 July 2023 | no refund

SUMMIT PASS SHARING
Splitting of summit passes is not allowed under any circumstances. Delegates who wish to attend must purchase a summit pass.


PASS SUBSTITION POLICY
If you are unable to attend the summit after registering, a substitution from the same organisation is permitted at no charge. Please submit your substitution notification to the summit secretariat.

Notification must be received in writing by Thursday, 13 July 2023. For substitutions after this deadline, please bring written notification with you and present to the onsite summit registration team.


NON ATTENDANCE
No refunds will be made for non-attendance at the summit, and any unpaid registration fees will still be payable.

In the case of medical emergency which has caused a registered delegate not to attend the summit, the summit secretariat must be provided with a medical certificate or appropriate documentation before any refund will be considered. When the summit secretariat is advised of a situation after the summit, and a refund is deemed to be appropriate, the delegate must still pay the administration fee along with any catering charges incurred because of their cancelled registration, for all catering events at which they were scheduled to attend.


DRESS CODE
Casual business attire is suitable for the summit and its social events.


NAME BADGES
Your name badge must be worn at all times, it is your entry to all sessions and inclusive functions.


PROGRAM
The summit program is subject to changes without notification.


ACCOMMODATION
Delegates are responsible for organising and managing their own accommodation directly with the hotel, and must comply with the hotels rates, validity, terms, conditions and cancellation policies which can be found on the hotel’s website and booking site. Please read and understand the hotel's policies prior to making a hotel booking.

A list of suggested hotels and preferential rates secured for summit delegates has been published on the summit website, click here.

We encourage delegates to book their accommodation and flights early to avoid limited availability.

The summit organiser, secretariat, staff and/or its agents and others working under its authority do not accept responsibility for any accommodation booked by delegates.

PHOTOGRAPHY AND VIDEOGRAPHY
Please note that photographs and video will be taken throughout the summit and at the social events. These will be used for promotional activities including display on websites and social media platforms. If you do not want your photograph or any video footage taken, or used, you are required to formally advise the summit secretariat in advance by email.

INSURANCE
Registration fees do not include insurance of any kind and delegates shall be regarded in every aspect as carrying their own risk for personal injury and loss or injury to property, including baggage during the summit. It is strongly recommended that delegates take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expenses. The insurance should cover loss arising from the cancellation of the summit by the organisers or a person’s inability to attend due to any reason whatsoever. No responsibility is taken by the summit organiser, secretariat, staff and/or its agents and others working under its authority do not accept for any person not holding insurance and any loss in this regard.


SECURITY
The summit organiser, secretariat, staff and/or its agents and others working under its authority do not accept liability for personal accident or loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means. Nor do we accept liability for any equipment or software brought to the summit by delegates, speakers, sponsors or any other party. Please protect your personal property. Do not leave laptops, cameras, and other valuable items unsecured. Be conscious of individuals who appear out of place and do not wear a summit name badge. Advise summit secretariat staff if this does not occur. If you have any questions, please contact the summit secretariat.


BEHAVIOUR
The summit secretariat reserves the right to prohibit entry of any person to a Post Operative Complications Summit event or eject any person from a Post Operative Complications Summit event based on behaviour deemed inappropriate by the summit organiser, secretariat, staff and/or its agents and others working under its authority.


SOCIAL FUNCTIONS AND ALCOHOL
Registration as a delegate, sponsor or exhibitor attendee does not automatically constitute as confirmed attendance for any social events during the course of the summit. Every attendee (even those entitled to complimentary registrations) must respond in the affirmative as attending social functions by selecting options during the online registration process. Places at social functions are not held if an affirmative response is not received to the attending option.

As alcohol is on offer, all social functions are classed as a licenced event. The venue’s alcoholic beverage license requires that venue staff shall: (i) request proper identification (photo ID) of any person of questionable age and refuse alcoholic beverage service if the person is either under age or proper identification cannot be produced, and (ii) refuse alcoholic beverage service to any person who, in the venue’s judgment, appears intoxicated.


FORCE MAJEURE
The summit organiser, secretariat, staff and/or its agents and others working under its authority do not accept are not responsible for either the partial or total non-execution of the contract in the event of accident, an act caused by a third party, such as Acts of God including, without limitation, credible threats of natural disaster in the geographic vicinity of the venue, war, curtailment or interruption of transportation facilities, threats or acts of terrorism or similar acts, governmental travel advisory, a governmental elevation of the terrorism alert level, civil disturbance, the issue of a pandemic or travel warning by the World Health Organisation or any other cause comparable events or disaster beyond the parties’ control which prevents the venue from providing the summit or if for the same reasons the summit is cancelled by the summit organiser.


PRIVACY
By providing your email address, you agree to receive emails in relation to this and future events of this type. You may opt out at any time by contacting the summit secretariat. Your name, organisation and email may be published on the delegate list which is part of the summit collateral and provided to delegates, exhibitors and sponsors. Your name and contact information may be used by parties directly related to the summit such as the summit organiser, and approved stakeholders and sponsors. If you wish to opt out, please send an email to the summit secretariat.


SOCIAL MEDIA
Recording of presentations and workshops at the summit is not permitted under any circumstances, this includes any form of media, including but not limited to audio recordings, video recordings, or literal transcripts unless you acquire a written consent.

You are encouraged to use social media, such as Facebook, Instagram, Twitter, LinkedIn Google+, Snapchat and blogging at the summit as a way to summarise, highlight, review, critique, and/or promote the presented materials, or the summit in general, on the condition that: copyright law is observed, verbatim information is limited to a few quotes, and the author or speaker is referenced and cited appropriately. Please bear in mind that presenters have invested many hours in the development of materials for the summit and copyright laws apply.

Out of respect for the other participants, we ask that loud electronic devices be silenced, though they do not need to be switched off, so that they may be used to tweet, post or take notes in accordance with the above stated policy.

We encourage delegates to:

• Blog, post, tweet, Instagram, Snapchat about what you are hearing and seeing
• Talk about products and services you see being showcased
• Share photographs
• Provide feedback to the summit secretariat
• Keep criticism constructive
• Hashtags include #postoperativesummit  #thehiddenpandemic

We request delegates to refrain from:

• Using audio and/or video recording devices during sessions.
• Capturing, transmitting, or redistributing syllabus materials or the bulk of the material presented in a session. Doing so infringes on the intellectual property rights of the speakers.
• Engaging in rudeness or personal attacks.

DISCLAIMER
By registering, delegates acknowledge and consent to the summit terms and conditions.

The summit organiser, secretariat, staff and/or its agents and others working under its authority do not accept responsibility for any act or omission on the part of service providers. No liability is accepted for any inaccuracy, delay, damage, death, or personal injury. The committee and organisers of the Post Operative Complications Summit reserve the right to change, without notice, any aspect of the summit program. All information supersedes all previous publications. In the event of industrial disruptions, the summit, venue, committee and organisers accept no responsibility for losses incurred by summit attendees, staff and participants.